When setting custom validations, what is an important factor to ensure proper invoice approval?

Ensuring proper invoice approval in a financial system like Workday involves aligning the custom validations with the organization's approval hierarchies. This means that the validation rules must reflect the established structure of who is authorized to approve invoices at different levels within the organization.

When the validations are aligned with the approval hierarchies, it ensures that invoices are routed to the correct individuals for approval based on their role, departmental responsibilities, or spending authority. This alignment minimizes the risk of unauthorized approvals and enhances accountability in the invoice approval process.

For example, if a department has specific individuals designated for approval based on the amount of the invoice, the system can enforce this through custom validations. This helps maintain compliance with internal policies and can prevent delays or errors in the approval process by ensuring that the correct personnel are involved at each stage.

Other options, while important in a broader context of invoice management, do not directly relate to the effectiveness of invoice approval as it pertains to the hierarchal structure. Timeliness of invoice submissions is critical for cash flow management but doesn't specifically tie into the approval hierarchy. Random audits can help ensure compliance and detect issues but do not influence the immediate approval workflow. Granting access to all users could lead to confusion and conflicts in invoice approvals, undermining